Receptionist Arlington, Virginia

Posted on: August 8, 2022

Seneca Group seeks a Receptionist for its fast-paced professional services firm in Arlington, Virginia. Seneca Group provides comprehensive real estate advisory and development management services to clients throughout the Pacific Northwest and select markets across the United States.

Seneca has built a reputation for excellence and leadership in delivering many of the region's most complex, well-known projects on schedule and within budget. We take great pride in translating our clients' vision and real estate needs into successful projects that provide lasting value to our clients and the surrounding community.

Essential Duties and Responsibilities:
The Receptionist assists in the success of the company by presenting a consistently professional, engaging and friendly first impression of the organization to clients, visitors and employees of the office while successfully accomplishing their clerical and administrative work. Receptionist hours are Monday through Friday, 8:00 AM to 5:00 PM with 1 hour for lunch.

Specific responsibilities will include:
• Providing a warm greeting to all people entering the office premises
• Receiving and screening all incoming phone calls, connecting them to appropriate personnel
• Assisting each person who approaches the front desk in a friendly and helpful manner
• Receiving, delegating and sending packages, deliveries, or messages to appropriate clients, businesses or individuals
• Ensuring cleanliness and orderliness in the reception area, conference rooms, kitchen and supply/copy area
• Knowledge of staff movements in and out of the organization
• Monitoring visitor access and maintaining security awareness
• Manage various office vendor relationships, review/approve monthly invoices for supplies and services
• Assist in employee onboarding process
• Employee liaison with outsourced helpdesk service company
• Filing and organization

Provide general administrative and clerical support, including but not limited to:
• Preparing correspondence and documents
• Organizing conference and meeting room bookings
• Coordinating meetings and company events; organizing catering
• Assisting with monitoring maintaining and ordering office supplies and equipment
• Tracking and reporting staff PTO days taken and maintain the company vacation calendar

General administrative support to the office, including copying, filing, word processing, and processing mail:
• Prepare a monthly spreadsheet to allocate copier and postage usage to various clients
• Maintain client billing and accounting record files
• Perform routine daily computer back-up procedures
• Troubleshoot office machine issues and coordinate repairs with vendors
• Coordinate offsite file archiving with storage vendor

Qualifications and Skills Requirements:
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required.

The ideal candidate is confident, organized, professional and creative, adept problem-solving and possesses the following qualities:
• Strong communication, problem solving and organization skills
• Self-starter who enjoys hands-on responsibilities, geared towards supporting policies and procedures
• Passion for providing outstanding customer service
• Ability to adapt to changing work environment/responsibilities
• Effective interpersonal and team skills
• Professional appearance and personal presentation
• Familiarity with clerical and administrative protocols
• Excellent interactive skills
• Politeness and patience
• Punctual and reliable

Education Requirements and Work Experience:
• Reception, Executive Administrative and or Office Coordinator experience a plus
• Experience in a professional service firm setting
• PC skills including spreadsheet and word processing
• Knowledge of administrative and clerical procedures
• Knowledge of customer service principles and practices

We are an Equal Opportunity Employer and offer competitive pay and benefits and a great work environment.

Please submit your resume and cover letter to hr@senecagroup.com

Contact for Further Information