Accountant/Bookkeeper

Posted on: October 11, 2024

Job Type: Part-time, 3-4 days/week

Seneca Group is seeking an experienced Accountant/Bookkeeper to join our accounting and finance team in Seattle. The ideal candidate will have at least 3-5 years of experience working in a professional services environment in an accounting support role. High proficiency with QuickBooks Online and Microsoft Excel required. Understanding of accrual accounting concepts preferred. Familiarity with Paycom and Salesforce desired but not required.

Key Responsibilities

Invoicing / Accounts Receivable
• Prepare monthly client invoices based on information provided by project billing system
• Include client reimburseable expenses and related backup documentation
• Communicate with project administrative staff for distribution, approval and submission of client billing
• Collection and application of customer payments
• Monitoring of accounts receivable aging and follow-up on any delinquency

Accounts Payable
• Review and posting of company accounts payable
• Supporting documentation and approvals
• Bi-weekly check runs
• Company credit card accounting and payment

Employee Expense Reimbursement
• Review and posting of employee expenses using Expensify
• Reimbursement of employee expenses
• Electronic tracking of expense backup for client reimbursement through invoicing process

Audit Support
• Assist Controller in preparation and support of annual financial audit
• Reconciliation of accounts

Qualifications
• 3-5+ years of experience in professional services corporate accounting
• Proficiency with QuickBooks Online and Excel
• Accrual accounting knowledge and experience
• Strong organizational and task management skills
• High attention to detail
• Excellent communication skills
• Ability to manage multiple tasks and meet scheduled deadlines
• Exceptional attention to culture, teamwork and an attitude of exceptional customer service
• Consistently exhibits and promotes Seneca’s Core Values

Office Attendance
• Consistent and reliable attendance is essential for this role. Team members are expected to adhere to their scheduled work hours and demonstrate punctuality.
• We presently offer a hybrid work model consisting of three in-office days per week. As this position is less-than full time, the specific arrangement depends on job responsibilities, performance, and the needs of our clients and the team.

Compensation
• Compensation Range: $35 to $45 per hour
• Bonuses: Discretionary, awarded at year-end based on individual performance and company profitability. Bonuses are prorated based on the period worked during the year.

Benefits (for Full-Time employees, at 25 hours or more per week)
• Paid Time Off (PTO)
• Medical Insurance
• Dental Insurance
• Vision Insurance
• Health Savings Account (HSA)
• 401(k) Plan
• 401(k) Matching
• Charitable Contribution Matching
• Monthly Transportation Stipend

Applicants must be authorized to work for any employer in the U.S. We are unable to sponsor or take over sponsorship of an employment visa at this time.

Seneca Group is committed to maintaining a workplace free from discrimination and harassment. We foster an inclusive environment where all employees feel respected, valued, and empowered. As an organization that actively promotes equality of opportunity, we celebrate the diverse mix of talent, skills, and potential that each individual brings. We ensure equal employment opportunities for all qualified candidates and employees, upholding fairness and equity in every aspect of our operations.

Interested candidates are invited to apply by submitting their resume and cover letter by email to: [email protected]. Please include “Accountant/Bookkeeper Application” in the subject line.

Applications will be reviewed on a rolling basis.

Thank you for your interest in the Seneca Group.

Mid-Atlantic / Arlington, VA, Area Development Manager

Posted on: July 26, 2024

Job Type: Full-time

The Seneca Group is looking for skilled project managers to join our team in the Mid-Atlantic out of our Arlington, Virginia, office. Ideal candidates will have:
• A minimum of 10 years of demonstrated excellence in commercial real estate project management, design, engineering, and/or construction.
• A minimum undergraduate degree.

Candidates should have experience in some or all of the following project activities:
• Creating schedules and budgets
• Managing large teams (including design)
• Negotiating general contracts
• Permitting and entitlement
• Construction management

Candidates should possess qualities and traits that enable them to:
• Compile, analyze, interpret, and integrate information
• Prepare and present complex reports
• Lead, guide, coordinate, and facilitate project meetings
• Balance priorities and deadlines
• Motivate and direct people through positive leadership and effective communication

Candidates must:
• Be active learners with a strong desire to broaden their capabilities
• Demonstrate initiative and the ability to work independently
• Function effectively as part of a team
• Have high attention to detail
• Have excellent written and verbal communication skills

Preferred Qualifications:
• Experience working on large-scale, complex projects
• Technical background in healthcare, life science, cultural, and/or research & development laboratories
• Willingness to travel
• Strong project experience and relationships in the Mid-Atlantic region

Office Attendance:
• Consistent and reliable attendance is essential for this role. Team members are expected to adhere to their scheduled work hours and demonstrate punctuality.
• This position requires working on-site at our office and at project sites, as needed.
• We presently offer a hybrid work model consisting of three in-office days (Tuesday, Wednesday, Thursday) and two flexible days (Monday, Friday) each week. This arrangement depends on job responsibilities, performance, and the needs of our clients and the team.

Compensation:
• Salary Range: $140,000 to $190,000 per year
• Bonuses: Discretionary, awarded at year-end based on individual performance and company profitability. Bonuses are prorated based on the period worked during the year.

Benefits:
• Paid Time Off (PTO)
• Medical Insurance
• Dental Insurance
• Vision Insurance
• Health Savings Account (HSA)
• 401(k) Plan
• 401(k) Matching
• Charitable Contribution Matching
• Monthly Transportation Stipend

Applicants must be authorized to work for any employer in the U.S. We are unable to sponsor or take over sponsorship of an employment Visa at this time.

Seneca Group is committed to maintaining a workplace free from discrimination and harassment. We foster an inclusive environment where all employees feel respected, valued, and empowered. As an organization that actively promotes equality of opportunity, we celebrate the diverse mix of talent, skills, and potential that each individual brings. We ensure equal employment opportunities for all qualified candidates and employees, upholding fairness and equity in every aspect of our operations.

Interested candidates are invited to apply by submitting their resume and cover letter to [email protected]. Please include “Mid-Atlantic Development Manager Application” in the subject line. Applications will be reviewed on a rolling basis.

Thank you for your interest in the Seneca Group.

Proposal Manager

Posted on: July 26, 2024

Seneca Group is seeking an experienced Proposal Manager to join our team in the Seattle area. The ideal candidate will have over five years of experience, preferably in the Architect, Engineering, and Construction (AEC) industry, and possess strong proposal management and marketing skills. This role demands a dynamic individual capable of managing a high volume of proposals and contributing to our marketing efforts.

Key Responsibilities

Proposal Management (75-100%)
• Manage a dynamic queue of assignments, prioritizing appropriately to meet strict deadlines.
• Project manage each proposal through the full proposal lifecycle – from pre-proposal strategy sessions to proposal document development to oral presentation development and team preparation.
• Build schedules/timelines and proactively communicate expectations to internal team to ensure on-time, complete submissions. Identify possible delays and safeguard against them.
• Lead response efforts by scheduling and attending go/no strategy meetings, proposal kickoffs, proposed project team meetings.
• Thoroughly read Request for Proposals/Qualifications (RFP/Qs) and supporting documentation and advise team on pertinent trends, relationships, information on the project. Conduct prospect research, as needed, to inform the proposal. Understand and adhere to confidential aspects of RFP and response.
• Build and maintain a strong working knowledge of the firm’s services, projects and key features, skill sets of staff, and community involvement. Gain deep understanding of firm branding, style, go-to-market strategy, and confidentiality requirements.
• Outline proposal requirements, the specific role requested and develop a pursuit strategy including similar/relevant Seneca Group projects, similar roles, salient benefit-driven messages.
• Leverage existing proposals and templates as foundations. In collaboration with marketing leader, develop customized, written responses (including bios, cover letters, project descriptions, etc.) in alignment with brand and team strategy, that differentiate Seneca Group and address all requirements.
• Work closely with team members being proposed to ensure accurate, relevant, persuasive content.
• Act as one of Seneca Group’s primary proposal content writers, including crafting and curating content for standard proposal components and bespoke responses to RFP requirements.
• Make recommendations to and collaborate with graphic design resource for the optimal layout of content. Conduit between graphic design resource and proposal team lead.
• Participate in interview strategy sessions. Develop prospect collateral for oral presentations/interviews, as needed, that are focused on differentiating Seneca Group and the proposed team.
• Continuously develop new or improved content, to fuel stronger proposal responses.
• Advise leadership on process and protocol and proposal component filing/storage system improvements to support more efficient/effective proposal development. Develop best practices.

Prospect Research (up to 5%)
• Conduct research on prospective clients, project partners, or opportunities. Enter salient information into CRM.

Customer Relationship Management (CRM) System [Salesforce] Support (up to 5%)
• Enter information associated with RFP/Qs into the CRM system.
• Update proposal status in CRM (once proposal is submitted and eventually, closed (won, lost.)

Marketing Support (up to 25%)
• Act as one of Seneca Group’s primary marketing content writers, including crafting and curating content for LinkedIn, website posts and CRM campaigns. Together with Marketing Coordinator, manage the firm’s digital presence and maintain firm voice across all digital platforms.
• Regular outreach with project teams to learn about project wins, success stories, milestones, awards, speaking engagements, etc. and identify areas for marketing assistance and promotion/PR opportunities.
• Assist Director of Marketing with strategy and content development for industry events and presentations.
• Lead the project plate completion process prior to project competition.

Qualifications
• 5+ years of experience in proposal management, preferably in the AEC industry.
• Proficiency with InDesign is a plus.
• Strong organizational and project management skills.
• Excellent written and verbal communication skills.
• Ability to manage multiple tasks and meet tight deadlines.
• Knowledge of CRM systems and digital marketing platforms.

Office Attendance
• Consistent and reliable attendance is essential for this role. Team members are expected to adhere to their scheduled work hours and demonstrate punctuality.
• We presently offer a hybrid work model consisting of three in-office days (Tuesday, Wednesday, Thursday) and two flexible days (Monday, Friday) each week. This arrangement depends on job responsibilities, performance, and the needs of our clients and the team.

Compensation
• Salary Range: $110,000 to $130,000 per year
• Bonuses: Discretionary, awarded at year-end based on individual performance and company profitability. Bonuses are prorated based on the period worked during the year.

Benefits
• Paid Time Off (PTO)
• Medical Insurance
• Dental Insurance
• Vision Insurance
• Health Savings Account (HSA)
• 401(k) Plan
• 401(k) Matching
• Charitable Contribution Matching
• Monthly Transportation Stipend

Applicants must be authorized to work for any employer in the U.S. We are unable to sponsor or take over sponsorship of an employment Visa at this time.

Seneca Group is committed to maintaining a workplace free from discrimination and harassment. We foster an inclusive environment where all employees feel respected, valued, and empowered. As an organization that actively promotes equality of opportunity, we celebrate the diverse mix of talent, skills, and potential that each individual brings. We ensure equal employment opportunities for all qualified candidates and employees, upholding fairness and equity in every aspect of our operations.

Interested candidates are invited to apply by submitting their resume and cover letter to [email protected]. Please include “Proposal Manager Application” in the subject line. Applications will be reviewed on a rolling basis.

Thank you for your interest in the Seneca Group.